Sometimes you need help from your colleagues with writing an email. You may want your teammates to proofread your email before sending or to add some missing information. Of course, you can write your email in Google Docs and invite other people to edit it, but this requires unnecessary extra steps.
With Spark for Teams, you can create a shared draft to write an email together in real time and discuss it privately in the comments.
Note: The people you share the email with have to use Spark and be members of your team. Otherwise, they will receive an invitation to join your team and will need to download Spark if they don’t have it.
Learn how to create a team in Spark
Note: If you want to share a draft with two or more people, you need to upgrade to Premium. Learn more about our plans on our Pricing page.
Note: If you want to share a draft with two or more people, you need to upgrade to Premium. Learn more about our plans on our Pricing page.
Note: If you want to share a draft with two or more people, you need to upgrade to Premium. Learn more about our plans on our Pricing page.
Once you share a draft with other people, you can discuss it in the comments on the right. All collaborators can attach files both to the shared draft and private comments.
To add more people, click at the top right.
You can always find all your shared drafts in the Shared Drafts folder on the left sidebar. If there is no such folder, click More on the sidebar and select Shared Drafts.
When you open a draft in the Shared Drafts folder, you can’t see the comments. To activate them, click at the top right.
If you want to view the draft with the comments in a separate window, click at the draft’s top left.
You can find all your shared drafts in the Shared Drafts folder on the sidebar. If there is no such folder, select Edit list on the sidebar and tap the plus sign near Shared Drafts.
While drafting the email, you can discuss it privately in the comments. Tap at the bottom right to start a chat.
All collaborators can attach files both to the shared draft and private comments.
To add more people while drafting an email, tap and then select at the top right.
If you want to allow your teammate to send this draft either on your behalf or from their own email address, follow these steps:
Now, when you or your teammate are sending this draft, you can choose an email address to send it from. Tap the email address at the top of the email composer and select the needed one.
You can find all your shared drafts in the Shared Drafts folder on the sidebar. If there is no such folder, open Settings > Personalization > Add new and select Shared Drafts.
While drafting the email, you can discuss it privately in the comments. Tap at the bottom right to start a chat.
To add more people while drafting an email, select and tap a collaborator’s avatar at the top right. Start typing names or email addresses, select the needed teammates and tap Share.
The person you removed can’t access the previously shared email in the Shared Drafts folder anymore.
Note: If you share the email with only one teammate and then remove this person, your draft disappears from the Shared Drafts folder. You can find it in the Drafts folder on the sidebar instead.
To delete a draft, click on the top toolbar.
The person you removed can’t access the previously shared email in the Shared Drafts folder anymore.
Note: If you share the email with only one teammate and then remove this person, your draft disappears from the Shared Drafts folder. You can find it in the Drafts folder on the sidebar instead.
The person you removed can’t access the previously shared email in the Shared Drafts folder anymore.
Note: If you share the email with only one teammate and then remove this person, your draft disappears from the Shared Drafts folder. You can find it in the Drafts folder on the sidebar instead.