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    Contents
    • Spark Onboarding
      • Is Spark Available for Windows?
      • Sync Spark Across Multiple Devices
      • Change Your Email For Sync
      • Connect to Your Email Account in Spark
      • Add More Email Accounts to Spark
      • Email Storage and Backups
      • Connect Other Productivity Apps to Spark
      • Enable Notification Badges
      • Customize Notifications
      • Threads
      • Can I Change My Password In Spark?
      • How Can I Remove an Email Account From Spark?
      • Can I Change Advanced Settings For a Custom Account?
      • Set Spark as a default email client
    • Using Spark
      • Customize the sidebar
      • Turn on the Dark Mode in Spark
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      • Create a Smart Folder
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      • Create a Folder
      • Avatars in Spark
      • How spam is handled in Spark
      • Answer Emails Using Quick Replies
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      • Undo the Last Action
      • How can I print an email?
      • Change the Font for reading emails in Spark
      • How Can I Change the Language in Spark?
      • Use Gmail Labels
    • Spark for Teams & Billing
      • How to Create and Manage a Team
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      • Shared Drafts: Write Emails Together With Your Team
      • Shared Threads: Discuss Emails With Your Team
      • Shared Links: Move Your Emails Outside the Inbox
      • Team Roles
      • How to Delegate an Email
      • How to Upgrade Spark to Premium
      • Shared Inboxes
    • Troubleshooting
      • Email Is Displayed Incorrectly
      • Wrong Contact Suggestions
      • "Can't reach the server" Message
      • The Badge Displays the Wrong Number
      • Issues with Smart Search
      • Can’t Receive Push Notifications
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      • Issues with installing or updating Spark
      • Cannot Set Up a Custom Email Address
      • Cannot Add an Exchange or Office 365 Account
      • Cannot Connect to a Gmail Account
      • Cannot Connect to an iCloud Account
      • Can't Connect to My Account
      • Can’t Connect to a QQ Account
      • Can’t Connect to an AOL Account
      • Can’t Connect to a 126.com or 163.com Account
      • How to Clean Install Spark for Mac
      • Enable the IMAP Protocol for Gmail and G Suite Accounts
    • Calendars & Integrations
      • Enable and view calendars in Spark
      • Add an iCloud calendar to Spark
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      • What calendars can I use in Spark?
      • Trello & Spark
      • MeisterTask & Spark
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      • Asana & Spark
      • Apple’s Reminders & Spark
      • 2Do & Spark integration
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      • TickTick
      • Agenda
    • Privacy & Data
      • Spark Email Privacy: Everything you Need to Know
      • Remove data from Spark & request data copy or deletion
    • Contact us

    Mark as Done

    October 15th, 2024

    Marking an email as Done significantly reduces the time spent on email processing and makes reaching Inbox Zero possible with less effort. When you mark an email as Done, you identify that the work related to the email is finished. When a newsletter is read, a colleague’s email is answered, or an invitation accepted, you can treat it as an accomplished task. Marked as Done emails do not occupy your Inbox, yet are easily accessible anytime you need them: it works as archiving - emails are not deleted and you can find them in a few clicks in the Archive folder or by switching the ‘Show Marked as Done emails’ toggle on.

    Note: To learn how the Mark as Done mechanics work on desktop, follow this article.
    Jump to:
    • Mark as Done
    • See marked as Done emails
    • Undone emails

    Mark as Done

    iOS Android

    There are several ways you can mark an email as done:

    1. In your Inbox, swipe the needed email to the right.
    2. In your Inbox, tap and hold the needed email, then tap Done  .
    3. When the email is opened, tap  at the bottom.

    There is an option to mark multiple emails at once too. You can either selectively mark some of the emails, mark Notifications or Newsletters categories, or mark all emails as Done. Please note that Smart Search queries cannot be bulk-marked as Done for now.

    Note: For the 5 seconds after marking an email as Done, you can tap Undo at the bottom to undo this action. The email will get back to the Inbox.

    Select multiple emails to mark as Done

    To mark some of the emails as Done, follow the steps:

    1. Open Spark and enter the Select Mode (tap & hold any email > tap Select).
    2. Select the emails you want to mark as Done.
    3. Tap   at the bottom.

     

    Mark as Done the Notifications or Newsletters categories

    To mark the category as Done, do any of the following:

    • swipe the category to the right

       



    • tap & hold the category, then tap Done.

       

    • Open your Inbox > and tap the needed category >tap  at the top right.

    Marking the whole Inbox as Done

    Note: If you have a large number of emails to Mark as Done (i.e. more than 500), we currently recommend you do it by archiving the emails using the webpage of your email provider instead of Spark.

    If there are not many messages to process, you can follow the steps below to mark your Inbox as Done:

    1. Open your Inbox and enter the Select mode (tap & hold any email > tap Select).
    2. Tap Select All at the top right.
    3. Tap   at the bottom.

    There are several ways you can mark an email as done:

    1. In your Inbox, swipe the needed email to the right.
    2. When the email is opened, tap  at the bottom.

    There is an option to mark multiple emails at once too. You can either selectively mark some of the emails, mark Notifications or Newsletters categories, or mark all emails as Done. Please note that Smart Search queries cannot be bulk-marked as Done for now.

    Note: For the 5 seconds after marking an email as Done, you can tap Undo at the bottom to undo this action. The email will get back to the Inbox.

    Select multiple emails to mark as Done

    To mark some of the emails as Done, follow the steps:

    1. Open Spark and enter the Select Mode.
    2. Select the emails you want to mark as Done.
    3. Tap at the top.

       

    Mark as Done the Notifications or Newsletters categories

    To mark the category as Done, follow the steps:

    1. Open your Inbox > tap the needed category.
    2. Tap at the top right.

       

    Marking the whole Inbox as Done

    Note: If you have a large number of emails to Mark as Done (i.e. more than 500), we currently recommend you do it by archiving the emails using the webpage of your email provider instead of Spark.

    If there are not many messages to process, you can follow the steps below to mark your Inbox as Done:

    1. Open your Inbox and enter the Select mode.
    2. Tap Choose All at the bottom.
    3. Tap   at the top.

    See marked as Done emails

    iOS Android

    To show emails you marked as Done in your Inbox, enable the toggle in the top right corner. You’ll see Done messages combined with Not Done ones, listed in chronological order. All emails that you’ve done before will have a gray background.

    To see the marked as Done emails separately from your Inbox, open the Archive folder.

    To show emails you marked as Done in your Inbox, enable the toggle in the top right corner. You’ll see Done messages combined with Not Done ones, listed in chronological order. All emails that you’ve done before will have a gray background.

    To see the marked as Done emails separately from your Inbox, open the Archive folder.

    Undone emails

    iOS Android

    To undone an email, do any of the following:

    • Open the needed done email, then tapUndone.jpg at the bottom.
    • Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox. Then, swipe the needed email to the left.
    Tip: For the 5 seconds after marking an email as Done, you can press Cmd + Z to undo this action. The email will get back to the Inbox.

    Select multiple emails to undone

    1. Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox.
    2. Enter the Select Mode (tap & hold any email > tap Select).
    3. Select the emails you want to undone, then tapUndone.jpg at the bottom.

    Undone all the emails marked as Done

    1. Open the Archive folder in Spark.
    2. Select the emails you previously marked as Done.
    3. Tap Undone.jpg at the bottom toolbar.
    Note: Selecting all emails in the folder may unarchive emails you had archived before using the mark as Done mechanics.

    To undone an email, do any of the following:

    • Open the needed done email, then tapUndone.jpg at the bottom.
    • Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox. Then, swipe the needed email to the left.
    Tip: For the 5 seconds after marking an email as Done, you can press Cmd + Z to undo this action. The email will get back to the Inbox.

    Select multiple emails to undone

    1. Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox.
    2. Enter the Select Mode.
    3. Select the emails you want to undone, then tapUndone.jpg at the top.

    Undone all the emails marked as Done

    1. Open the Archive folder in Spark.
    2. Select the emails you previously marked as Done.
    3. Tap Undone.jpg at the top toolbar.
    Note: Selecting all emails in the folder may unarchive emails you had archived before using the mark as Done mechanics.
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